Bidvest Facilities Management Job Vacancy as Data Capture 2024: Permanent Employment for Applicants with Grade 12 Certification

Melisa31 Mar 2024, 15:28

4 minutes read

About Bidvest International Logistics
Bidvest Facilities Management operates under the esteemed Bidvest Group umbrella, a leading South African conglomerate known for its extensive involvement in services, trading, and distribution sectors. Specializing in integrated facility management solutions, this division provides a wide array of services, encompassing building maintenance, technical support, energy management, security, cleaning, landscaping, and more. The company places a strong emphasis on upholding exceptional standards of quality and compliance, rigorously following strict safety and quality protocols.

Committed to staying at the forefront of industry advancements, Bidvest Facilities Management continually incorporates state-of-the-art technology into its operations to enhance efficiency and sustainability. In its dedication to customer satisfaction, the company works closely with clients to craft personalized solutions that meet their specific needs, fostering optimal outcomes and fostering long-lasting partnerships. This collaborative approach ensures that Bidvest Facilities Management remains a trusted provider in the industry, delivering excellence in service delivery and customer relations.

About the Bidvest Facilities Management Job Vacancy as Data Capture 2024
Bidvest Facilities Management is on the lookout for candidates who would like to be a part of the team as a professional Data Capture in Centurion, Gauteng. In the role of Data Capture within Bidvest Facilities Management, your primary responsibility entails meticulously capturing financial data in accordance with invoices and reconciliations, ensuring precision and reliability. Additionally, you’ll be tasked with proactively following up on any outstanding invoices, demonstrating diligence in the management of financial records. Your role is pivotal in maintaining the integrity of financial information and facilitating seamless financial operations within the organization.

Additionally, you will be required to perform the duties below:

Confirm the validity of invoices as tax invoices.
Ensure precise and punctual entry of financial data from received invoices by suppliers.
Validate that invoice particulars align with corresponding purchase order details.
Contact suppliers via phone or email to obtain outstanding invoices.
Solicit and monitor overdue invoices.
Address inquiries from both clients and suppliers.
Foster relationships with suppliers and clients.
Maintain timely filing, storing all documents digitally in SharePoint folders.
Review captured invoice data for accuracy.
Take corrective action to resolve items older than 30 days on the GRIR report.
Update the exception report on a daily basis.
Assist in meeting audit requirements and tasks.
Provide assistance to the Creditors Manager.

General Duties as Data Capture

Entering, updating, and verifying data in databases or computer systems.
Ensuring accuracy and completeness of data entry.
Organizing and maintaining electronic files and records.
Retrieving and compiling data from various sources.
Performing data cleansing and quality checks.
Generating reports and summarizing data for analysis.
Assisting with data analysis and interpretation.
Responding to data inquiries and resolving discrepancies.
Following data entry procedures and protocols.
Adhering to data confidentiality and security policies.
Collaborating with team members to achieve data-related goals.
Identifying areas for process improvement and efficiency enhancement in data management.
Staying updated on industry best practices and technological advancements related to data capture.
Providing training and support to colleagues on data entry processes and systems when necessary.

Eligibility Criteria
Securing your position in consideration for the Bidvest Facilities Management Job Vacancy as a Data Capture role necessitates timely submission of your application. However, prior to taking this critical step, it’s imperative to carefully examine the requirements of the position. Your eligibility hinges upon fulfilling these criteria. To ensure your suitability for the role, please conduct a comprehensive assessment of the prerequisites detailed below. Maximizing your likelihood of success is of utmost importance, and adhering to each criterion on the list is strongly recommended.

The Bidvest Facilities Management Job Vacancy as Data Capture Eligibility Criteria are as follows:

1. Basic Qualifications

Study towards a formal qualification in Finance.
Obtain Grade 12 certification.
Acquire a Code 08 license.
Gain 1-3 years of experience in Data Capturing, and develop knowledge of GRIR.
Develop a strong understanding of Accounting practices, and improve planning and organizing skills.
Master MS Excel, MS Outlook (at an Intermediate skill level), and acquire SAP knowledge.

2. Personal Attributes

Take initiative and demonstrate proactivity.
Be driven by deadlines and maintain high levels of motivation.
Develop stress tolerance skills.
Enhance written communication abilities.
Prioritize customer focus.
Foster innovation in tasks and projects.
Improve problem analysis capabilities.
Engage in teamwork and cultivate partnerships.
Build relationships effectively.
Enhance interactive reasoning skills.

Application Instructions
Apply online: Bidvest Facilities Management Job Vacancy as Data Capture 2024.

For the best browsing experience on the specified website, we highly recommend using Google Chrome as your browser.

To kickstart the application process, candidates must initially register on the application portal. This account will be integral throughout the entire registration journey.

Alternatively, candidates have the option to register using their Google, Facebook, or LinkedIn accounts, streamlining the process and saving valuable time by bypassing the need to create a new account.

It’s strongly emphasized that Google Chrome is the preferred browser when visiting the aforementioned website.

To complete the submission of your application, candidates must finalize the registration process on the application portal. This account will remain crucial throughout the entirety of the registration process.

Rest assured, the selection committee, which includes yourself, will thoroughly review all provided information, ensuring the utmost confidentiality of your data. Therefore, it’s imperative to conduct a comprehensive check to ensure the accuracy of the information provided. Falsifying information could potentially compromise a candidate’s standing.

Your event registration will be overseen by the selection committee, utilizing the information you provide. By submitting your applications, you grant authorization to the committee to utilize your personal information for this purpose.

Candidates are required to use the designated website for application submission. Any attempts to submit materials through alternative methods, such as hand delivery or fax, will be rejected by the reviewing committee.

Closing Date
Applications for the Bidvest Facilities Management Job Vacancy as Data Capture must be submitted before the closing date on 19 April 2024.

Ensure your position in the application pipeline by registering in advance, securing an early reservation for your application. Though immediate success isn’t assured, this proactive approach establishes a strong foothold in the hiring process.

We strongly encourage applicants to promptly submit their materials, allowing ample time for a comprehensive review. It’s essential not to delay in preparing your applications.

It’s important to understand that Bidvest Facilities Management reserves the right to extend job offers to any candidate at its discretion. The determinations made by the selection committee carry ultimate authority and are obligatory for all involved parties.