Avbob Job Vacancy as Secretary 2024: Permanent Employment for Grade 12 Candidate

About Avbob
Avbob, a South African company specializing in mutual insurance within the funeral industry, has its headquarters situated in Bloemfontein. Established in 1918, Avbob has diligently fulfilled its duties over the decades, evolving into one of Africa’s largest and most respected Mutual Assurance Societies. With a client base exceeding 5.5 million across the region, Avbob offers comprehensive funeral insurance services and burial solutions, ensuring unparalleled customer satisfaction.

Comprising Avbob Insurance, Avbob Funeral Service, and Avbob Industries, the company is deeply ingrained in the local landscape. Recognizing the importance of community development, Avbob is dedicated to enhancing socio-economic conditions and fostering better livelihoods for community members. In line with this commitment, Avbob strives to cultivate a customer-centric approach founded on principles of integrity, excellence, and collaboration.

About the Avbob Job Vacancy as Secretary 2024
Avbob is currently seeking for a professional and qualified candidate to join the established company as a capable Secretary willing to be based in Centurion. The Secretary position at Avbob Job Vacancy seeks an efficient and detail-oriented individual to undertake various responsibilities. These include preparing statistical reports, managing information inquiries, and executing clerical and administrative tasks such as drafting correspondence, welcoming visitors, coordinating conference calls, and scheduling meetings and appointments.

You will have the opportunity to work for a longstanding company with a strong commitment to customer satisfaction. In exchange for your contributions, you will receive a competitive compensation package, inclusive of pension fund contributions and a medical aid allowance. Additionally, you will gain access to personal services through the employee assistance program and wellness initiatives. Joining this organization means being part of a culture that prioritizes employee growth and recognizes outstanding performance.

You will also be required to perform the duties below:

  • Give priority to sorting and distributing incoming and outgoing correspondence to relevant recipients.
  • Handle incoming mail, including emails and faxes, by opening, reading, forwarding, and ensuring confidentiality when sending faxes and emails.
  • Ensure timely recording and dispatch of all outgoing correspondence.
  • Support the General Manager by assisting in compiling and typing necessary documentation and proofreading internal and outgoing correspondence.
  • Review and prioritize documents before submitting them to the General Manager.
  • Verify the accuracy and confidentiality of all documentation.
  • Create various documents, charts, and graphs for reports, Exco meetings, Board meetings, etc.
  • Maintain both paper and electronic filing systems for the General Manager.
  • Coordinate travel arrangements for the General Manager.
  • Manage the general manager’s appointment schedule by organizing meetings, conferences, teleconferences, and travel arrangements.
  • Arrange complex travel plans and itineraries, and compile relevant documents for travel-related meetings.
  • Attend meetings to take minutes.
  • Prepare agendas and make logistical arrangements for committee, board, and other meetings.
  • Type and distribute meeting notes, routine correspondence, and reports, including report binding.
  • Assist in preparing presentations.
  • Coordinate meeting venues.

For application purposes, please kindly take note of the Avbob Job Vacancy as Secretary 2024’s Reference Number: GMSEC.

General Duties as Secretary

  • Perform administrative tasks such as scheduling appointments, managing correspondence, and organizing meetings.
  • Maintain office filing systems, both physical and electronic, ensuring efficient document retrieval.
  • Handle incoming and outgoing communications, including phone calls, emails, and letters.
  • Prepare and distribute memos, reports, and other documents as needed.
  • Assist in drafting and formatting official documents such as letters, agendas, and presentations.
  • Coordinate travel arrangements and accommodations for executives and staff when necessary.
  • Manage office supplies inventory and place orders as needed to ensure smooth operations.
  • Assist with basic bookkeeping tasks, such as processing invoices and expense reports.
  • Greet and assist visitors to the office in a professional and friendly manner.
  • Provide general administrative support to staff and management as required.

Eligibility Criteria
Before applying for the Secretary position at Avbob, candidates must meet specific eligibility criteria. Each of the following requirements is crucial for determining suitability for this vacancy. To ensure a successful application, it is advised that candidates satisfy all of the following conditions. Failing to meet these requirements may negatively impact the outcome of your application. Take note of these criteria for personal reference.

The Avbob Job Vacancy as Secretary Eligibility Criteria are as follows:

  • Obtain Grade 12 qualification.
  • Acquire a Secretarial Certificate.
  • Accrue three years of relevant secretarial experience.

Application Instructions
Apply online: Avbob Job Vacancy as Secretary 2024.

To enroll in the program, candidates must register an account on the designated portal mentioned earlier. This account serves as a secure repository for all personal information and supporting documents. Ensure the safety of your account at all times.

By submitting your applications, you authorize the selection committee to utilize your personal information for registration purposes.

Applications will undergo thorough evaluation and vetting procedures to authenticate candidates. Any attempt to falsify application details will result in disqualification from the registration process.

Candidates are required to submit their applications exclusively through the provided portal. Submissions via alternative methods, such as email or fax, will not be considered by the selection committee.

Closing Date
Application is available as long as it is not deleted on its official website.

It is recommended that applicants submit their applications promptly to allow ample time for thorough evaluation. Take advantage of this opportunity to carefully review the contents of your applications. Please ensure your applications are prepared as soon as possible.

Avbob retains the discretion to appoint or not appoint candidates throughout the recruitment process. All decisions rendered by the selection committee are conclusive and final.

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