SAPS (South African Police Service) Job Vacancy as Personal Assistant 2023: Offering Salary of R294 321 per Annum

About SAPS (South African Police Service)
The South African Police Service (SAPS) is the national law enforcement agency in South Africa. It plays a crucial role in maintaining public safety, preventing crime, and upholding the law throughout the country. SAPS is responsible for enforcing national legislation, investigating crimes, maintaining order, and protecting the rights and security of individuals.

SAPS operates under the authority of the Constitution of South Africa and is guided by the principles of accountability, transparency, and professionalism. Its primary objective is to create a safe and secure environment for all residents of South Africa. The SAPS is structured into various divisions and units that specialize in different aspects of law enforcement. These include detective services, crime intelligence, visible policing, forensic services, and specialized units such as the Special Task Force and the Tactical Response Team.

About the SAPS (South African Police Service) Job Vacancy as Personal Assistant 2023
SAPS (South African Police Service) is currently offering candidates with the chance to work with the establishment as a professional Personal Assistant. The SAPS (South African Police Service) Job Vacancy as Personal Assistant requires you to perform the following duties:

• Provide secretarial, administrative support, and personal assistance services to the Divisional Commissioner
• Effectively monitor the flow of documents to and from the office of the Divisional Commissioner, both electronically and manually
• Efficiently manage the Divisional Commissioner’s diary
• Produce accurate and timely reports, letters, and memorandums through typing
• Timely submission of all claims, arranging travel, and securing accommodation bookings
• Organize passport and other required documents for overseas travel
• Compile and consolidate monthly returns
• Manage the supply of stationery for the Divisional Commissioner’s office
• Ensure timely distribution of mail and circulars, maintaining up-to-date registers, and making copies of relevant documents
• Handle routine correspondence promptly, including sending and receiving emails, answering and making telephone calls on behalf of the Divisional Commissioner, and professionally taking direct messages
• Provide support during meetings of the Divisional Commissioner, including minute-taking.
• Facilitate leave management within the Divisional Commissioner’s office
• Ensure accurate data capturing
• Safeguard documents and information in compliance with POPIA (Protection of Personal Information Act)
• Efficiently manage the brought forward system to ensure tasks are properly tracked and followed up.

For application purposes, please kindly take note of the SAPS (South African Police Service) Job Vacancy as Personal Assistant 2023’s Reference Number: LS 08/2023

The selected applicant will be entitled to a Salary Level 7 of R294 321 per annum.

Eligbility Criteria
Ensure prompt submission of your application for the Personal Assistant job vacancy at the South African Police Service (SAPS). However, it is crucial to thoroughly review the qualifying requirements of the program first. These criteria will determine your suitability as a candidate. If you wish to verify your qualifications, please refer to the listed qualifying requirements below. To maximize your chances of success, it is advisable to meet all the items mentioned in the following list.

The SAPS (South African Police Service) Job Vacancy as Personal Assistant Eligibility Criteria are as follows:

• Display competency in the post-specific functions of the position
• Possess a Senior Certificate (Grade 12) / National Certificate (Vocational) recorded on the National Learner Record Database at NQF level 4, along with a minimum of 2 years relevant secretarial or administrative experience
• Hold a Diploma / Degree recorded on the National Learner Record Database at NQF level 6 or higher (an added advantage)
• Be a South African Citizen
• Possess a valid light motor vehicle driver’s license (advantageous)
• Acquire relevant courses in the field of the position (advantageous)
• Demonstrate proficiency in at least two official languages, with English being one of them.
• Exhibit basic literacy, numeracy, and communication skills
• Read and write proficiently
• Display competency in acting independently, professionally, and with accountability and credibility
• Possess general computer literacy
• Show language skills and the ability to communicate effectively with individuals from diverse backgrounds and at various levels
• Demonstrate good telephone etiquette, planning, and organizing skills
• Exhibit good interpersonal skills
• Maintain a high level of reliability
• Display strong written and verbal communication skills
• Ability to conduct legal research
• Act with discretion
• Handle and maintain confidentiality of sensitive matters
• Present oneself with good grooming, professionalism, and a neat appearance
• Possess knowledge of relevant legislation, policies, prescripts, and procedures applicable in the public sector
• Have no previous criminal/departmental convictions or pending criminal/departmental cases
• Undergo a vetting process, including security screening and fingerprint verification
• Work well under pressure and be able to work extended hours when required.

Application Instructions
Download the Official Application Form: SAPS (South African Police Service) Job Vacancy as Personal Assistant 2023.

Please read: Application Process for Public Service Act .

Once you have retrieved your application form, be sure to follow all of the instructions correctly. Additionally, all of the necessary post information and its reference number must be indicated on the application form. Not following the correct instructions may result in your registration being disqualified.

Besides your application form, candidates are required to send in these following supporting documents as well:

• Your most recent Curriculum Vitae
• Valid copies of your Identity Document
• Past educational qualifications
• Available occupation service certificates issued by your past employers
• Valid proof of any previous experiences related to your preferred job position
• A valid Driver’s License.

Make sure that all copies of your documents are properly certified right on the side of the copy. Furthermore, certifications must not exceed three months of age. Provided documents, and the candidate’s place of residence, will be subject to further verification. Candidates discovered to be falsifying any aspects of their applications will automatically be disqualified from the registration process.

Candidates will need to submit the applications via either one of the following methods:

Hand Delivery:

Telkom Towers North
152 Johannes Ramokhoase Street
Pretoria

Postal Carriage:

(Attention: Lt Colonel ME Mokholoane/ Captain KM Masetlwa)
Section Head: Support Services
Division Legal Services
South African Police Service
Private Bag X94
Pretoria
0001

Closing Date
The closing date for the SAPS (South African Police Service) Job Vacancy as Personal Assistant applications falls on 19 June 2023 at 16:00.

The selection committee strictly enforces a policy of not accepting late applications, which will be promptly rejected. To ensure consideration for the desired job vacancy, it is strongly advised not to delay the submission of your application documents.

Only shortlisted candidates who have successfully passed the application review will receive notifications. If you do not receive any communication from the committee within three months after the application deadline, we regret to inform you that you have not been selected for the job vacancy.

Important Notes

• Shortlisted candidates will undergo a thorough evaluation process, including a personal interview, practical assessment, fingerprint screening, and collection of a forensic DNA profile sample as required by the Criminal Law (Forensic Procedures) Amendment Act, Act 37 of 2013. Additionally, reference checks and other assessments may be conducted.
• The appointment of screened applicants will be made in accordance with the provisions of the SAPS Act, 1995.
• All employees are expected to comply with the provisions outlined in the Criminal Law (Sexual Offences and Related Matters) Amendment Act, 2007 (Act No 32 of 2007) and the Children’s Act, 2005 (Act No 38 of 2005). However, if a screened candidate is found to have committed any offenses listed in the National Register for Sex Offenders or Part B of the Child Protection Register, they will be disqualified from their appointed position.
• The South African Police Service reserves the right to decide whether or not to fill any of the available job positions as proposed.

Committee Details
Do you have a question regarding the SAPS (South African Police Service) Job Vacancy as Personal Assistant? Don’t hesitate to ask! Feel free to send in your enquiries and concerns to the contact person below:

Telephone Numbers: +27 12 397 7264 / 7205 (Lt Colonel ME Mokholoane / Captain KM Masetlwa)