DUT (Durban University of Technology) Job Vacancy as Secretary 2024: Employment Opportunity Available in 2 Locations

About DUT (Durban University of Technology)
Situated on the inviting east coast of South Africa, the Durban University of Technology (DUT) extends its presence across seven (7) campuses in the tropical and scenic city of Durban, as well as in Pietermaritzburg, nestled amidst rolling hills descending from the Drakensberg Mountain. Beyond its physical footprint, DUT is dedicated to advancing the well-being and prosperity of its community, encompassing both internal and external stakeholders. The university’s overarching objective is to make meaningful contributions to the improvement of lives, reflecting in its ongoing pursuit of excellence in teaching, learning, research, and innovation.

DUT’s commitment to achieving greatness is underscored by recent recognition in The Times Higher Education’s World University Rankings, where it earned a place among the top 500 universities globally and ranked among the top 5 universities in South Africa. This international acknowledgment reflects the university’s continuous efforts to excel in academic pursuits. Such strengths are not confined to accolades but are vividly embodied in impactful engagements that extend internally and externally, serving the local communities, the broader region, and the nation as a whole. DUT’s dedication to excellence and its role as a catalyst for positive change resonate through its active involvement and service at various levels, affirming its position as a leading institution committed to societal betterment.

About the DUT (Durban University of Technology) Job Vacancy as Secretary 2024
DUT (Durban University of Technology) is opening up an employment opportunity for capable candidates who have what it takes to become a professional Secretary. The DUT (Durban University of Technology) Job Vacancy as Secretary requires you to perform the duties below:

• Offers comprehensive administrative and secretarial support to the Senior Director, including diary management.
• Validates the daily schedule and work plan, organizing appointments efficiently.
• Performs diverse support tasks, some of which may be highly sensitive and confidential.
• Types correspondence, reports, and presentations, ensuring proper layout and formatting.
• Ensures the Senior Director’s office is well-informed and acquainted with the agenda ahead of all meetings.
• Independently ensures timely execution of all matters requiring the Senior Director’s intervention.
• Coordinates meetings and promptly provides necessary documentation for participants.
• Arranges domestic and international travel/accommodation, including forex, for the Senior Director and relevant staff, maintaining travel records as per DUT procedures.
• Organizes functions, compiling guest lists, securing venues, and coordinating catering within budget constraints.
• Makes minor/routine administrative decisions within the position’s authority level.
• Prepares routine correspondence and compiles data for complex reports such as staffing schedules, study leave requests, and budget justifications.
• Coordinates, monitors, and orders primary office supplies following DUT purchasing procedures.
• Oversees the servicing and maintenance of office equipment in the Senior Director’s office.
  Follows up with Secretaries of ambit’s heads on deadlines for submitting data.
• Maintains efficient backup of computerized documentation, records, and statistics.
• Prepares the budget for the Senior Director’s office for approval.
• Efficiently liaises with external vendors and other relevant parties.
• Acts as the frontline representative to the Senior Director, promoting the office’s image by promptly, efficiently, and diligently addressing all duties and tasks.
• Ensures personal and professional development by attending relevant training courses to update or acquire new skills in line with technological advancements and developments.

Eligibility Criteria
Go ahead and submit your application for the Secretary position at DUT (Durban University of Technology). If you have any uncertainties regarding your suitability for the role, don’t worry. Take a moment to carefully review the specified qualifications and align them with your own. Ensure that you meet all the stated requirements to improve your chances of consideration. While not meeting these criteria may not lead to instant disqualification, it could significantly impact your likelihood of being selected.

The DUT (Durban University of Technology) Job Vacancy as Secretary Eligibility Criteria are as follows:

• Obtain a National Diploma (NQF Level 6) in Secretarial/Office Management/Administration/Business Administration, or a relevant qualification.
• Accumulate a minimum of 5 years in a Secretarial/Admin position, with at least 3 years of senior management-level secretarial experience.
• Acquire experience in Office Management, involving multidisciplinary functions.
• Possess substantial knowledge of standard secretarial practices, Business English, modern office equipment, practices, and procedures.
• Showcase high-level knowledge and experience in computer literacy, particularly in Windows-based computer programs including MS Office and the Internet.
• Demonstrate the ability to work independently and under pressure, with the skill to prioritize tasks according to deadlines.
• Exhibit the ability to compose various letters and memoranda and handle office management details without consulting the line manager.
• Display organizational and planning skills and actively promote process improvements to enhance institutional efficiencies.
• Demonstrate proficient interactive and PR skills, competent in interacting with a culturally and ethnically diverse population across the university.
• Possess an understanding of budget reporting, along with MS Excel skills and the capability to learn University operational and financial systems.
• Demonstrate excellent communication skills, both verbal and written/electronic, with the ability to interact effectively with constituents at all levels.

Application Instructions
Apply online DUT (Durban University of Technology) Job Vacancy as Secretary 2024 at:

• Durban, KwaZulu-Natal (Closing date: 05 January 2024) – Division: Human Capital Services
• Durban, KwaZulu-Natal (Closing date: 05 January 2024) – Division: Real Estate Management

Applicants should make use of the online application system for the submission process. Upon accessing the application portal, carefully examine the specified fields that necessitate your input. It is essential to provide accurate information about yourself in response to the provided questions before advancing with the application.

Kindly fill out the official employment application form and submit a comprehensive CV, along with copies of your ID, qualifications, and a cover letter specifying the exact name of the position you are seeking. Applications that do not adhere to these requirements will not be taken into consideration.

Once all the requisite information has been supplied, proceed to submit your online registration. It is critical to emphasize that only applications submitted through this designated platform will be acknowledged and considered by the selection committee. Any submissions made through alternative sources will not be accepted and will be rejected.

Closing Date
Applications for the DUT (Durban University of Technology) Job Vacancy as Secretary must be submitted before the closing date on 05 January 2024.

To ensure the swift processing of your application, it is recommended to register at the earliest opportunity. It is crucial to understand that early registration does not guarantee instant success; its primary aim is to secure a stable position throughout the recruitment process.

Applications received after the specified deadline will not undergo review by the selection committee. Without exception, all submissions received after the closing date will be promptly dismissed, regardless of their content.

Durban University of Technology (DUT) retains the authority to either extend or decline employment at its discretion. The decisions made by the selection committee are final and binding for all parties involved.